AI-Powered Bookkeeping Services, With Human Review
AI does the repetitive part: coding transactions and matching bank lines in the ledger you already use. A CPA-led team reviews every close and signs it off, so the speed never costs you accuracy.
Monthly bookkeeping, reconciliations, payroll support and financial reporting, for small and growing businesses.
The ledgers we are partnered with
We keep books in plenty of systems. In these three we are a partner, which means their playbooks, their support lines, and one team accountable for the result.
The accounting stack we work in
Ledgers, payroll and accounts payable. We work in the platform you already have, and if you are choosing one, we will tell you which fits.
Wave
QuickBooks
Xero
ADP
Odoo
Sage
bill.com
Gusto
MYOB
FreshBooksComprehensive bookkeeping solutions
Monthly Bookkeeping
Every transaction recorded and categorized, coded by AI and checked by a person, kept current month after month.
Bank & Credit Card Reconciliation
We ensure your financial records match banking activity every month, so nothing slips through.
Accounts Payable Management
Track vendor invoices and keep outgoing payments organized so bills are paid accurately and on time.
Accounts Receivable Management
Monitor customer invoices and improve cash flow with timely follow-up on what you’re owed.
Payroll Support
We assist with payroll processing and accurate employee payment records, coordinated with your platform.
Financial Reporting
Receive timely Profit & Loss, Balance Sheet, and Cash Flow reports that make your numbers clear.
Industry-specific bookkeeping solutions
Ecommerce
Multi-channel sales, fees, and refunds get messy fast. We reconcile Shopify, Stripe, and marketplaces to true profit.
SaaS & Startups
Recurring revenue and deferred income are tricky. We track MRR, billing, and burn so investors see clean numbers.
Healthcare
Insurance mixes and compliance add complexity. We keep accurate, audit-ready books for practices and clinics.
Construction
Job costing and progress billing are hard to track. We manage costs per project so margins are always clear.
Real Estate
Multiple properties and trust accounts get confusing. We keep per-property books and clean owner reporting.
Manufacturing
Inventory and COGS distort profit. We track materials, WIP, and finished goods for accurate costing.
Retail
High transaction volume and POS data pile up. We reconcile sales, tax, and inventory to keep books tidy.
Professional Services
Time, retainers, and project billing blur cash flow. We track receivables and utilization for clear margins.
Our bookkeeping process
A clear onboarding path and a steady monthly rhythm keep your books accurate from day one.
01Discovery & Financial Assessment
We review your existing systems, accounts, and business requirements to scope the right support.
- Which ledger you run, and how it is set up
- Transaction volume and where it comes from
- What stays in-house, what comes to us
02System Setup & Integration
We connect your accounting software, bank feeds, and financial tools into one clean workflow.
- Bank and card feeds connected
- Matching rules trained on your own history
- Chart of accounts agreed before entries post
- 03
Data Migration & Cleanup
We organize and verify historical data, correcting and reconciling any backlog before going live.
- Catch-up priced separately, before we start
- Balances reconciled back to the bank
- Anything that will not tie is listed
04Monthly Bookkeeping
AI codes and matches the routine transactions; our team takes the judgment calls and reconciles what is left.
- AI codes and matches the routine lines
- A person decides anything ambiguous
- A second reviewer signs off the close
- 05
Financial Reporting
We generate actionable Profit & Loss, Balance Sheet, and Cash Flow reports with insights.
- P&L, balance sheet and cash flow
- Delivered on a date you can plan around
- CFO commentary when you want it
- 06
Ongoing Support
We provide continuous bookkeeping assistance and advisory support as your business grows.
- One named contact, not a ticket queue
- Volume changes re-quoted in writing
- Payroll folded in when you need it
We run books on both, led by a CPA. Most bookkeepers treat the ERP as somebody else’s problem; we build and support Odoo, so when a stock valuation looks wrong we open the inventory moves behind it instead of asking you to explain them.
Happy on QuickBooks? We keep them clean there too. Outgrowing it? Here is the move, and the full Odoo vs QuickBooks comparison lives on our Odoo Accounting page.
Why businesses outsource their bookkeeping to Index World
Lower cost than hiring
No recruiting, training or managing in-house bookkeeping staff.
Accurate, tax-ready books
Nothing the AI codes reaches your accounts unreviewed. A person checks it, so the records stand up to filings and audits.
Faster monthly close
AI clears the routine coding as it lands, so the close starts from a near-complete ledger and reports arrive sooner.
Clear financial reporting
P&L, balance sheet and cash flow on a fixed schedule, with CFO oversight when you want it.
Secure and confidential
Strict data protection, and you keep the bank logins and every approval.
Scalable support
Capacity that grows with the business, season to season, payroll included.
Before you hand anyone your books
Handing over the books is really a question of whether you can still see your own money. These are the worries we hear most, with a straight answer to each.
“Someone outside the company will be touching our bank accounts.”
No. You keep the bank logins and every approval. We code transactions, reconcile accounts and prepare payment runs; money only moves when someone at your company moves it.
“We will lose the picture of our own cash.”
The opposite is the design. The books live in your own system, not in our portal, so any hour of any day you can open the same screens we work in and see exactly what we see.
“Our books are months behind, and honestly it is embarrassing.”
A backlog is normal work to us, not a confession. Catch-up is priced as its own fixed piece before we start, so the meter never runs against your mess, and the monthly service begins only once the history reconciles.
“A monthly fee will creep the way hourly billing always did.”
The fee is fixed in writing each month, with no hourly billing behind it. If your volume genuinely changes, we re-quote in writing and you approve it before anything changes on the invoice.
“If we ever leave, untangling will be painful.”
Everything stays in your database under your name: the file, the history, the reconciliations and the process notes. If you go, you take it all with you, and nothing switches off.
“How do we know the work is actually reviewed?”
Whoever codes your transactions is never the person who signs off the close. Every month a second reviewer walks the reconciliations before you see the pack. That is the main thing you are buying over a single bookkeeper.
“Is an algorithm really doing our books?”
AI does the repetitive part: coding transactions and matching bank lines, at a speed no person can hold for a whole month. It never has the last word. A person reviews what it produced, decides anything ambiguous, and a second reviewer signs off the close before you see it. The speed is the machine’s; the judgment and the sign-off are ours.
Ask any provider these same questions. If the answers are vague, keep your books.
Bookkeeping, answered.
How often are bookkeeping records updated?
We typically update and reconcile your books monthly, with weekly options for higher-volume businesses, so your numbers are always current and decision-ready.
Can you clean up overdue or inaccurate books?
Yes. We offer catch-up and clean-up bookkeeping to organize, correct, and reconcile months or years of backlog, then keep your books accurate going forward.
Can you support payroll processing?
Yes. We assist with payroll processing and maintaining accurate employee payment records, coordinating with your payroll platform.
How much does it cost to outsource bookkeeping?
Pricing depends on transaction volume, number of accounts, and the services you need. After a short consultation we provide a custom quote with transparent monthly pricing.
What is the difference between bookkeeping and accounting?
Bookkeeping is the day-to-day recording and reconciling of transactions; accounting interprets that data for tax, strategy, and compliance. We keep your books clean and tax-ready so your accountant can focus on higher-level work.
Why outsource bookkeeping?
Most owners outsource at the point where the books stop being a records job and become a decision job. One part-time bookkeeper can keep entries tidy, but they cannot close to a fixed date every month, carry a second entity, or explain why margin moved. Hiring a single outsourced bookkeeper has the same weakness: one person, one holiday, one point of failure. Bookkeeping outsourcing earns its money when you get a team with a reviewer above whoever codes the transactions, so the close does not stall when someone is away.
How does outsourced bookkeeping work?
Outsourcing bookkeeping does not mean handing over control. You keep the bank accounts and every approval. We take the recurring work: coding transactions, reconciling accounts, chasing the documents that never arrive on time, and closing the month to a date agreed in advance. You get a monthly pack and a named contact who knows your business, and the same people stay on your account rather than rotating.
How do you transition to outsourced bookkeeping?
The handover worries people more than the work does. We start from a copy of your current file and reconcile it back to the bank rather than trusting the opening balances, then list anything that does not tie before we take over, so you know exactly what you are inheriting. Most transitions run one month in parallel with whoever keeps the books today.
When should a startup outsource bookkeeping?
Usually when the founder is doing the books at the weekend, or when a lender or investor asks for numbers that take more than a day to produce. Before that point a simple ledger and an accountant at year end is often enough, and we will tell you if that is where you are.
Ready to close the month on time?
AI does the repetitive work; a CPA-led team reviews it and signs off. Fixed monthly fee, and the books stay in your name.