How RTJ Aviation Improved Vendor Quote Tracking and Purchasing Decisions with Index World
RTJ Aviation supplies aircraft parts, and its vendors quote many items at once while the company buys only a few. Index World built a custom Odoo module that keeps every quoted line, purchased or not, so the prices a vendor offered last time are still there the next time the team needs them.
RTJ Aviation deals with aircraft parts where vendors regularly send detailed quotations for multiple parts at once. A single request can include several items, each with its own price, condition, serial number, certifications, and warranty details.
In most cases, the company does not purchase everything in the quote. They might select only a few items based on price, availability, or requirement, while the rest of the quoted parts are left unused at that time.
However, those unused quote lines are still important. The team often needs them later to compare prices, check past offers, or plan future purchases.
This means every quotation doubles as a source of valuable data that needs to be stored and accessed easily.
How did RTJ Aviation get more out of its vendor quotes? A custom Odoo module now keeps every quoted line, not just the ones that were bought, so past vendor prices stay searchable when the next order comes round.
At a glance
| Industry | Aviation services |
| What was breaking | Only the purchased lines stayed usable; the rest of each vendor quote was hard to find again |
| Modules | Purchase, plus a custom Purchase Intelligence module |
| Workflow | Quote lines captured from RFQs and purchase orders, kept searchable after the buy |
| Engagement began | August 2025 |
| Scope | Custom module development alongside ongoing bookkeeping |
| Status | Live client |
SERVICES USED
The Challenge
As the number of vendor quotes increased, the team started facing practical day-to-day problems.
Each quotation contained multiple items, but only a few were actually purchased. The remaining items were not stored in a way that could be easily accessed later.
When the team needed to compare prices or check past vendor offers, they had to go back through old RFQs or purchase records. This took time and made comparisons difficult.
There was also no clear way to see what was purchased and what was only quoted. As a result, useful information was often overlooked during future decisions.
The data was there. It just was not organized in a way the team could use.
Why RTJ Aviation Chose Index World
The purchasing process itself worked. The gap was what happened to a quote after the buying decision was made.
Index World was asked to keep that information organized and retrievable without changing how the team buys.
The Solution
Through custom Odoo development, Index World built a Purchase Intelligence module inside Odoo to organize all vendor quotes and purchase data in one place.
The system captures every quote line and keeps it available even if the item is not purchased. At the same time, it clearly shows which items move forward into the purchase process.
This allows the team to keep purchase orders clean, while still having access to all past quote information whenever needed.
Key Solution Components
Centralized Quote and Purchase Data
Every vendor quote line and purchase line sits in one searchable view, so prices and details can be compared across vendors without reopening old RFQs.
Quoted Versus Purchased
The view marks which items were bought and which were only quoted, which is what tells the team how a past decision was reached.
Detailed Line Information
Each item includes full details such as price, condition, serial number, and warranty, all available in one place.
Automatic Updates
Changes to an RFQ or purchase order carry through automatically, keeping the stored lines in step with the source records.
Direct Access from Purchase Orders
Users can open related quote data directly from the purchase order, making it easier to navigate and review information.
Results & Business Impact
RTJ Aviation kept its buying process as it was and gained a record of everything its vendors have quoted.
- Quote lines are retained whether or not the item was purchased
- Prices and conditions can be compared across vendors from one view
- Past offers are available when planning a repeat or future purchase
- Less time spent reopening old RFQs to answer a pricing question
Conclusion
The quotes RTJ Aviation receives are now an asset rather than a one-time document. A buyer can see what a vendor charged for a part months ago without hunting for the RFQ it came in on, and the purchase orders themselves stay uncluttered. RTJ Aviation remains a live client with ongoing Odoo support.
Frequently Asked Questions
Can Odoo store vendor quotes that were not purchased?
Yes. Index World built a custom Odoo module for RTJ Aviation that captures every vendor quote line, including items that were never purchased, and keeps them searchable, so past offers remain available for future price comparisons and purchasing decisions.
Can Odoo compare vendor prices across quotes?
Yes. RTJ Aviation’s Purchase Intelligence module stores all quote and purchase lines in one view, so users can compare prices, conditions, serial numbers and warranties across vendors without digging back through old RFQs or purchase orders.
What is a custom Odoo purchase module?
It is a purpose-built extension of Odoo’s Purchase app. Index World develops custom modules when standard Odoo does not fit a workflow; for RTJ Aviation, that meant capturing and organizing unused quote data, while keeping everything native to Odoo and upgrade-friendly.
Does adding a custom module change our existing purchase flow?
No. RTJ Aviation kept its existing purchasing process unchanged. The module works alongside standard RFQs and purchase orders, updating automatically and adding visibility without forcing the team to change how they buy.