Toveleeds Certification and Inspection Brings Compliance and HR Into One System with Index World

Toveleeds works in certification and inspection, where accuracy and compliance are very important. The company handles invoicing and employee management across different regions. To manage their daily operations, they needed a system that could handle ZATCA invoicing and HR processes in a simple and organized way. Their goal was to reduce manual work and keep everything running smoothly.

The Challenge

Toveleeds faced a dual challenge: managing regulatory compliance with ZATCA and keeping HR and payroll running to the same calendar across the organization.

Manually sending invoices to ZATCA consumed time and left room for errors. Meanwhile, HR processes like tracking employee attendance, salary structures, duty regions, and transfers between locations were scattered, slowing down day-to-day operations.

Toveleeds needed a system that could:

• Automate invoice submission to ZATCA
• Track employee attendance and payroll accurately
• Manage employee transfers and duty regions without re-keying
• Reduce manual effort and operational risk

Why Toveleeds Certification and Inspection Chose Index World

Two separate problems needed solving on one platform: a regulatory submission that could not be allowed to fail, and HR records spread across regions.

Index World handled the ZATCA integration and the HR and payroll configuration as a single piece of work, so attendance and salary structures feed payroll directly rather than being reconciled afterwards.

The Solution

ZATCA Integration, Done Once

Index World implemented the official ZATCA module through custom Odoo development, connecting it directly to Odoo invoicing. Now, all invoices are automatically sent to ZATCA without manual intervention.

• Invoices submitted as they are issued, in line with government requirements
• Less room for keying errors and less audit exposure
• Finance no longer handling submissions one at a time

Comprehensive Payroll & HR Setup

Using Odoo’s native HR and Payroll modules, Index World delivered an Odoo implementation tailored to Toveleeds’ operations:

• Employee Check-In/Check-Out: Automated tracking for all locations
• Salary Structures: Easy access and accurate payroll management
• Duty Regions: Clear visibility on employee assignments and location-based responsibilities
• Employee Transfers: Smooth movement of staff between regions with automated updates

The Results

Toveleeds now runs compliance and workforce admin from the same Odoo system.

• Invoices reach ZATCA directly from Odoo rather than through a manual submission step
• Salary structures and attendance feed payroll without re-keying
• Check-ins, duty regions and transfers are recorded in one place
• Less administrative time spent moving the same data twice

Looking Ahead

Toveleeds remains a live client. The same system can take on further employee management, additional compliance integrations or reporting as those needs come up, supported by ongoing Odoo support.