Payroll Services: Payroll Run for You, Inside Your System
Payroll built for US businesses and run for you by a CPA-led team, inside the system you already use: ADP, Gusto, QuickBooks Payroll or Odoo HR. Salary structures, attendance-linked pay, payslips, and IRS filings prepared on time, every cycle.
Flat monthly fee, and we prove our numbers match your current provider before anything switches.
The payroll and finance stack we work in
Payroll runs on the same stack as your books. We work in the platform you already pay people from, and if you are choosing one, we will tell you which fits.
ADP
Gusto
Odoo
QuickBooks
Xero
Sage
bill.com
Wave
MYOB
FreshBooks
What we set up, and what we run every cycle
Four workstreams cover the payroll operation end to end: set up once against your contracts, then run every cycle. The list below is the same scope we walk through on the review call.
Salary structures and contracts
- Pay grades and allowances
- Deductions and reimbursements
- Approval flows that match reality
- Contracts reflected in Odoo HR
Attendance-linked pay
- Attendance and timesheets feed pay
- Overtime computed, not retyped
- Time off lands on the payslip
- Hours reconciled before every run
Taxes and filings
- Withholdings kept current
- Filings prepared on time
- Year-end forms handled
- US tax compliance in scope
Payslips and payments
- Payslip batches each cycle
- Your approval before payout
- Payment batches for the bank
- Entries posted to the ledger
Where payroll quietly goes wrong
Attendance data nobody reconciles
Hours flow in from the clock or the app and go straight to pay, unchecked against schedules. Overtime drifts a little every month until it is a number worth arguing about. We reconcile hours before every run.
Structures copied, not designed
Pay rules get copied from the old provider or a template, so allowances and deductions stop matching the actual contracts. We build structures from your contracts and keep the two in agreement.
Tax settings left on defaults
Withholding gets configured once at setup and never revisited as people move or rules change. Our runs treat tax settings as living data, reviewed as part of the cycle, not dug up at year-end.
Payroll divorced from the ledger
Pay runs in one tool while journal entries are typed into another, and the two quietly disagree by a few dollars forever. Inside Odoo, payroll posts straight into the books.
Year-end surprises
Year-end forms are built from twelve months of runs, so December is when unchecked errors surface, at the worst possible price. Monthly discipline costs less than January corrections.
Payday lives in one person’s head
One admin knows the steps and the workarounds, and every vacation becomes a risk to pay. Our runs are documented and owned by a team, so payday does not depend on one calendar.
From your current provider to a steady routine
Six steps, and nothing switches until a parallel run proves the numbers match.
01Map the current setup
We read your current payroll the way an accountant would: headcount, states, contracts, allowances, and the oddities worth knowing in advance. The flat monthly fee is scoped from this review, so the number comes before the work.
- Headcount, states and pay frequency
- Which platform you pay from today
- The oddities worth knowing in advance
- 02
Build the salary structures
Pay grades, allowances, deductions, and approval flows are configured to match how you actually pay people. Contracts live in the system rather than in someone’s memory.
- Built from your contracts, not a template
- Allowances and deductions mapped
- Approval flows that match reality
- 03
Wire in attendance and time off
Time and attendance feed payroll directly, so overtime and leave land on the payslip without retyping. This is the step that retires the monthly spreadsheet ritual.
- Timesheets and clock data feed pay
- Overtime computed, not retyped
- Hours reconciled before every run
- 04
Run one cycle in parallel
We run a full cycle next to your current provider and reconcile the two, payslip by payslip. The numbers must match before anything switches, so nobody’s pay rides on an assumption.
- A full cycle run beside your provider
- Reconciled payslip by payslip
- Nothing switches until it ties
- 05
Go live on payslips, taxes, and filings
From the first live cycle we prepare payslip batches for your approval, then handle payments, withholdings, and filings on time. You approve; we operate.
- Payslip batches for your approval
- Payments, withholdings and filings
- Nothing pays out before you sign
- 06
Hand the month to the books
Every run posts to the ledger it belongs in, and payroll reconciles cleanly at month-end close. Your accountant sees one story instead of two systems disagreeing.
- Every run posts to the right ledger
- Payroll reconciles at month-end
- Handover to the monthly close
CASE STUDY
Toveleeds runs HR, payroll, and compliance across regions on one system.
A certification and inspection business needed employee records, attendance, payroll, and regional compliance to stop living in separate tools. We built it on Odoo, across regions, with attendance feeding pay the same way described on this page. The case study names the client, so you can check the details.
Payroll checked the way accountants check it
CPA-led accounting team
Payroll entries are checked with accounting logic before they post, by the same team that runs your books.
One in-house team of 100+
The people who set up, run and support your payroll work here, not at a subcontractor.
Official Odoo Partner since 2018
Verifiable in Odoo’s partner directory, and we work in the other payroll platforms too.
150+ clients across three continents
Retained year after year, with references you can call.
Payroll, answered.
Which payroll platforms do you work in?
ADP, Gusto, QuickBooks Payroll and Odoo HR are the ones we run most, and we work in the same finance stack that keeps your books. Each handles salary structures, payslip batches and the rules that compute pay. The open question is never the software, it is who operates it every cycle, and that is the job this service takes off your desk.
Do we need to change payroll software to use you?
No. We work in the platform you already pay people from, and the review call confirms it in minutes. If you are unhappy with that platform, or your licence does not cover payroll, we will say so and price the alternatives, but switching is your decision and never a condition of working with us.
Who handles US tax compliance?
We do. Any payroll platform computes whatever its rules say, so compliance depends on keeping those rules right as people move and regulations change. US tax compliance is handled in scope: withholdings, filings, and year-end forms prepared on time by a CPA-led team, with state rules configured per employee and kept current.
Does payroll sync with attendance and time off?
Yes. On every platform we run, time and attendance feed payroll directly, so overtime and leave land on the payslip without retyping. The part no sync can do is judgment: hours still need reconciling against schedules before payday, which is a standing step in every run we do.
What is the difference between payroll software and managed payroll?
The software is the machine; managed payroll is the operator. Same platform, but our team runs each cycle inside your own account, and nothing pays out until you approve.
Can you take over payroll from ADP, Gusto, or QuickBooks Payroll?
Yes. We map your current setup, run one parallel cycle to prove the numbers match, then switch. If you are leaving QuickBooks more broadly, our QuickBooks services cover the books side of the same move.
What does outsourced payroll cost?
A flat monthly fee scoped to headcount and complexity, agreed in writing before the first cycle, and hourly if you would rather work that way. Your payroll platform’s own licence is separate and paid to them. Commission plans and shift rules add setup, not a running meter.
Is outsourcing payroll worth it for a small business?
Do the math on two lines: the hours someone senior loses to each cycle, and what one wrong payslip costs in corrections and trust. A five-person, single-state team can often run the software alone. It becomes worth it when pay crosses states, links to attendance or commissions, or depends on one person who never gets to be sick. The one-month trial exists so you can test that math.